If you love motivating people, giving high fives and celebrating accomplishments with thousands  of your closest friends, Virginia Beach is calling your name! At J&A Racing, not only are we an  event management company that hosts world class events with a hometown feel, but we are  also a high energy crew that loves what we do…and we LOVE running! With a mission to  promote and support healthy lifestyles, we also think it is important that our staff has a healthy  lifestyle too. We offer competitive salaries and benefits including health insurance, 401K, and  flexible PTO.

Job Description: 

The Graphic Design and Registration Manager is passionate about the fitness industry and loves helping  people. This position is a Full Time, in-office position that will be a key player on the Marketing Team and will be responsible for all tasks related to Graphic Design and Registration. This person will be responsible for making amazing designs that will capture attention from runners across the globe through all channels to include digital, print, swag, signage, promo items and more.  This person will also be in charge of all tasks related to Registration and Customer Service.  This person gets to be the voice of J&A Racing (both in design and in customer service), so it is imperative that this person is creative, compassionate and caring.

To be successful, this position needs to be someone who wants to work hard and play hard and  is passionate about running, health and fitness. It is important that this person also has  experience in the endurance industry.

Job Responsibilities:  

Graphic Design:

Create and design all marketing materials for J&A Racing events to include (but not limited to) Posters, Brochures, Advertisements, Promotional Items, etc.

Update and maintain the J&A Racing brand via the J&A Racing Style Guide

Design race weekend swag to include race bibs, medals, shirts, store items, etc.

Work with Marketing and Operations to create race weekend signage per event

Ability to manage and create assets for multiple projects in a timely manner, meeting  deadlines as necessary

Registration:

Organize, open and manage all registration for J&A Racing events, working closely with the registration software company (Haku)

Host weekly meetings with Haku to review events and any updates or upgrades to the registration platform

Manage and respond to all inquiries submitted to J&A Racing via email and websites in a timely manner

Lead and manage the entire Registration portion of Packet Pick Up, including the Help Desk and Bib Assignment

Organize all volunteer needs for entire Registration portion of Packet Pick Up for all J&A Racing events

Supervise Runner Info booths to ensure that the volunteers have all of the correct information to share with participants race weekend

Manage J&A Racing listings on all online industry websites and calendars

Additional Responsibilities:  

Manage and organize all packet mailings and virtual mailings for all J&A Racing events

Work with timing team on Official Results and mail awards after each J&A Racing event, once results are final

Promotion of J&A Racing at local run clubs, other events and races

Assist management with various projects as necessary

Other responsibilities as assigned

Required Skills: 

3-5 years of experience in graphic design

Proven ability to work within Adobe Creative Suite

Excellent written/verbal communication and time management skills

Ability to work independently and with minimal direction

Must be available to work all of the J&A Racing events and several others for  marketing trips

Thorough understanding of event management

Other 

Compensation commensurate with experience and expertise

401K and Medical

Located onsite in Virginia Beach, VA (this is not a remote position)

DOWNLOAD JOB DESCRIPTION

Qualified candidates are encouraged to submit cover letter and compensation requirements to kate@jandaracing.com

Sports Backers is a nationally acclaimed 501(c)(3) charitable non-profit organization with a mission to inspire people to live actively. We achieve this mission by hosting events and facilitating programs that encourage people to get moving. Sports Backers is seeking a passionate and experienced Event Manager to oversee one of our signature events, Dominion Energy Riverrock, along with other events throughout the year.

Position Overview

As an Event Manager at Sports Backers, you will play a crucial role in the planning, execution, and success of our events. This position will manage Dominion Energy Riverrock, an outdoor sports and music festival celebrating Richmond’s active, outdoor scene and vibrant riverfront. In addition to Riverrock, you will be tasked with direct management of various other events and initiatives aimed at promoting active living in our community as well as playing a supportive role in general event operations as assigned.

This is a full-time, office-based position located in Richmond, Virginia with the necessity to be on-site at events along with the flexibility to work remotely at times. This role will include evening and weekend work as well as manual labor. The Event Manager role will report to the Director of Events, Meghan Keogh (meghan@sportsbackers.org).

Key Areas of Responsibility:

• Serve as the primary point of contact for all aspects of Dominion Energy Riverrock, including operations and logistics and partnership management.

• Develop and maintain event budgets, timelines, and operational plans to ensure the successful execution of events.

• Collaborate with internal teams, external partners, and city officials to secure necessary permits, resources, and support.

• Lead the training and management of event staff and support the Volunteer Coordinator in the recruitment and training of volunteers, ensuring a positive and rewarding experience for all involved.

• Support the Director of Marketing and marketing team to ensure marketing and promotional efforts maximize participation, event attendance and engagement at Riverrock and other assigned events.

• Support the Director of Sponsorship and sponsorship team during the recruitment process and the fulfillment of sponsor benefits and their activations at Riverrock and other assigned events.

• Evaluate event performance and feedback to identify areas for improvement and implement strategies for enhancing the participant and attendee experience.

• Stay current on industry trends, best practices, and relevant regulations to inform event planning and management decisions.

• Provide assistance to other Sports Backers events through general event operations support.

Knowledge & Skill Requirements:

• Bachelor’s degree in event management, hospitality management, sports administration, business administration, or related field preferred.

• Minimum of 3 years of experience in event planning and management, preferably in the sports or outdoor recreation industry.

• Strong project management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

• Excellent communication and interpersonal skills, with the ability to build relationships and work effectively with diverse stakeholders.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• High degree of adaptability, with the ability to thrive in a dynamic environment, work independently and make decisions as well as lead a team to a common goal.

• Capable of performing various manual labor tasks, including lifting 30-50 pounds regularly as part of event duties.

• Proficiency in Microsoft Office Suite.

• Passion for sports, fitness, and outdoor recreation, with a commitment to promoting active lifestyles.

Salary and Benefits: 

• Annual salary starting at $50k based on experience

• 3+ Weeks Paid Time Off

• Paid Holidays

• 401k with Company Match

• Health Insurance

• Mobile Phone

• Employee Discounts on Merchandise

Sports Backers believes that diversity and inclusion among our teammates is critical to our success as a nonprofit, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. It is the policy of Sports Backers, in accordance with all applicable laws, to provide all individuals with equal employment opportunities without regard to race, color, religion, gender, pregnancy, age, marital status, veteran or disability status, national origin, or any other characteristic protected by applicable law in all terms, conditions and privileges of employment.

How to Apply

Applications can be submitted here: https://www.tfaforms.com/414822

Gannett Co., Inc. (NYSE: GCI) is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a scalable, growth focused media and digital marketing solutions company. We endeavor to deliver essential content, marketing solutions, and experiences for curated audiences, advertisers, consumers, and stakeholders by leveraging our diverse teams and suite of products to enrich the local communities and businesses we serve. Our current portfolio of trusted media brands includes the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom. Our digital marketing solutions brand, LocaliQ, uses innovation and software to enable small and medium-sized businesses to grow, and USA TODAY NETWORK Ventures, our events division, creates impactful consumer engagements, promotions, and races. Gannett open roles are featured on various external job boards. When applying to a position at Gannett, you should be completing an application on Gannett Careers via Dayforce. Job postings directing you to complete an application on other external sites may not be valid.     To connect with us, visit www.gannett.com

Ventures Endurance Mission 

Produce world-class, community-centric events that engage, empower, and celebrate every participant.

Ventures Endurance Core Values 

Communicate Collaboratively

Act with Authenticity

Embrace Inclusivity

Celebrate Achievements

Exceed Expectations

Nurture Passion

Live with a Growth Mindset

The Event Operations Manager will be responsible for individual event components and leadership for events in an assigned portfolio in the Chicagoland area. Competitive applicants will have experience working at live athletic events. Some travel will be required, and preference is given to those who can adapt and work well with others in a fast-paced environment. This is a remote role but may require some in-person meetings at our office and warehouse in Buffalo Grove as well as in the city and northern suburbs. The Event Operations Manager will support several events within the endurance space with a focus on traditional road races and long-distance events.

Responsibilities include, but are not limited to:

Support the planning, production, and operations for specific events from the time of contract execution through close out.

Support in the marketing outreach with locally run clubs and crews, including in-person activations, maintaining a database of contacts, and development of event amenity program.

Actively participate in the continual development and execution of specific events for long-term growth with a “participant first” mindset.

Working with the Event Division Lead and/or Race Director to secure and document necessary permits, event timelines, public safety plans, event design, and parking plans required in the planning and execution of the event.

Preparing and/or providing appropriate information, documents, and maps of areas of responsibility as required for permit submission to all government entities, private parties, and contractors.

Establishing and maintaining effective working relationships with local authorities, contractors, and vendors to coordinate the production of events.

Conducting vendor and contractor outreach, quote analysis, and negotiation in coordination with the Operations team and ensuring timely and accurate payment/tracking of vendors.

Developing processes that contribute to the financial goals of the organization and overseeing established event budgets.

Overseeing event course and site layout development and setup.

Managing staff and contractors by effectively communicating event plans and timelines to ensure a successful event.

Communicating with the Operations team to identify outstanding action items needed to produce the event and coordinating the successful execution of those items.

Establishing the vision for existing events with the Operations team and Event Operations Director.

Collaborating with Volunteer, Customer Service, and Marketing departments to ensure all event participants are provided with accurate messaging pre-, during, and post-event.

Working with various department heads to meet deadlines and event and company goals, driving continued efficiency and communication between departments.

Travel obligations, including weekend work, are approximately 50% throughout the year.

Flexibility in time management to meet the needs of the event production timeline.

Required skills:  

1+ year(s) event management experience.

Proven attention to detail with the ability to multitask and meet deadlines.

Ability to hold oneself accountable and an aptitude for prioritizing multiple projects.

Exceptional verbal and written communication and customer service skills.

Strong analytical mindset and approach to managing projects and problem-solving.

Ability to forge interdepartmental relationships and build a strong team atmosphere.

Proven leadership and management abilities.

Ability to lift and/or carry up to 50 lbs.

Qualities required of all Ventures Endurance team members:  

Ventures Endurance is a growth-oriented organization with successful team members possessing a strong work ethic and the ability to work individually and as a team. Solutions-oriented individuals with a hands-on approach to identifying inefficiencies and cost-saving opportunities, while maintaining a quality workplace environment and product. The flexible and cooperative environment lends itself to a tight-knit community of employees working together to achieve success.

About Ventures:

USA TODAY NETWORK Ventures creates impactful consumer engagements and experiences through world-class events, promotions, races, and technology. We strive to exceed expectations, create unforgettable memories, and drive value for our partners while leveraging our reputable institutions, including USA TODAY and more than 250 local media brands.

Our portfolio includes the largest high school sports recognition program in the country, USA TODAY High School Sports Awards, and other celebrated brands including the Official Community’s Choice Awards, American Influencer Awards, Rugged Maniac, Hot Chocolate Run, Blockbuster Bucket List sweepstakes, Amazing Teachers contest and more. Our events are managed with our proprietary ticketing and registration platform, EnMotive.

The events and promotions that we build inspire pride in local communities and connect local and national businesses with highly engaged audiences. We are an industry leader and drive results from coast to coast.

Gannett Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. As such, we will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of an applicant or employee’s race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance (including height and weight), sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status (including childbirth, breastfeeding or related medical conditions), education, genetic characteristics or information, political affiliation, military or veteran status or other classifications protected by applicable federal, state and local laws in the jurisdictions where Gannett employs employees. In addition, Gannett Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individuals’ application for employment with Gannett Co., Inc. Applicants who require such accommodation should contact Gannett Co., Inc.’s Recruitment Department at Recruit@gannett.com.

Job Title: Coordinator, Customer Service

Reports To: Manager, Customer Service

Job Purpose

The Coordinator, Customer Service is responsible for organizational and administrative tasks that support for the Customer Service functions of the organization. The Coordinator, Customer Service is responsible for providing day-to-day customer service communication via e-mail, phone, social media, and chat/messaging platforms for all CEM business operations, owned and produced events. This role supports and provides valuable and effective customer service for all the Company’s events and constituents including participants, event staff, volunteers, contractors, vendors, sponsors, charities, international tour partners, exhibitors, and clients.

This role is designed for a person with experience and interest in customer engagement and communications.

This role is expected to bring new ideas to help foster and create unforgettable experiences for all customer service initiatives and identify ways to enhance the overall experience of the events managed or produced by the Company.

This position reports to the Manager, Customer Service and may be assigned projects and tasks from the Communications and Customer Service management team.

While this role is designated as full-time, we’re open to considering candidates who may be an excellent match for a part-time arrangement.

Duties and Responsibilities

Responsibilities

• Partner with the team to meet and exceed customer’s service expectations

• Work with Manager, Customer Service on providing day-to-day support for responding to participants via email, phone, etc.

• Professionally handle incoming requests from customers and ensure that issues are resolved both promptly and thoroughly

• Thoroughly and efficiently gather customer information, access, and fulfill customer needs, educate the customer where applicable to prevent the need for future contacts with the office and document interactions through contact tracking

• Work with direct supervisor and appropriate team members to identify and provide innovation to team with a Service-First mindset

• Support the development of daily and weekly reports by capturing data and analytics that could help identify trends and lead to future data driven recommendations for improving productivity, efficiencies, and opportunities, i.e., customer engagement, retention, marketing, sales, and sponsorship

• Support the communications team by proofreading communications and providing customer centered feedback and copy writing support, as needed

• Provide support to the Manager, Elite Athlete Program & Participant Programs with Pace Team management by providing registration instructions and link to pace team leaders, approving applications, ensuring registrations are complete and assisting with product fulfillment

• Work with the Manager, Elite Athlete Program & Participant Programs to support Participant Programs for the Shamrock Shuffle, Chicago 13.1, and Chicago Marathon.

• Provide support to the Director, Event Registration & Results Management with guaranteed entry management by providing registration instructions and entry codes to guaranteed entry recipients, approving applications, ensuring registrations are complete

• Provide administrative support to the Director, Event Registration & Results Management with packet preparation and assembly process for all events

• Provide support to the Manager, Event Partner Relations with administrative support of charity registration programs during peak busy times of the year

• Staff pre-, during and post event executions and activities

• Support the registration team by assisting with event mailing and packet preparation projects

• Other duties as assigned Event Week Management

• Provide day to day management of event related on-site event customer service as directed by Manager, Customer Service

• Keep accurate records that document and track customer service actions and issue resolutions during an event

• Responsible for escalating issues to Manager, Customer Service timely as matters arise

• Track and fulfill participants’ material (medals, apparel, books, posters) and informational requests

• Assist with Customer Service support at expo, packet pick-up facilities, onsite registration, as applicable

• Assist with event related participant services as directed by Manager, Customer Service

Qualifications/ Requirements

• Excellent analytical skills with strong attention to detail

• Ability to work well with a diverse group of staff and volunteers

• Strong customer service skills with high attention to detail

• Strong planning, organizational, and follow up skills

• Strong problem solving and decision-making skills

• Communicate effectively with participants, peers, and management

• Ability to present new ideas and improvements

• Dependable/adaptable and flexible

• Ability to multi-task and excel in a fast-paced environment

• Demonstrated competency with Excel, Google Sheets, PowerPoint, Access & Outlook

Education/Experience

• Bachelor’s degree in communications, business, or equivalent work experience

• 1-3 years of customer service experience in either a call center environment or a dedicated customer service department

• Experienced professional managing related communications such as newsletters, campaigns, etc.

• Embraces change and acts on suggestions to improve processes and service levels

• Maintains a strong customer service ethic, by demonstrating a positive approach toward the customers’ needs

• Must be a strong team player and enjoy supporting others to “get things done”

Working Conditions/Physical Requirements

• Moderate walking, standing, prolonged sitting, bending, kneeling, and reaching.

• Work is performed Hybrid, primarily in main office setting

• The employee must occasionally lift and/or move up to 25 pounds

• Typically, 40 hours/week distributed Monday – Friday

• Around events, anticipated hours to exceed 40+, with weekend work expectations

• Position is Full-Time, Non-Exempt Hourly, with benefits (health, dental, paid time off)

• Ability to travel as required.

EEOC

Chicago Event Management is deeply committed to equity and building a diverse team that reflects the communities it serves. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from all backgrounds to apply, but especially those with lived experience in or proximity to the Chicago communities where CEM operates.

CEM is committed to the inclusion of all qualified individuals in the hiring process, including but not limited to those with disabilities. If you require reasonable accommodation(s) to participate in the application or interview process, please contact our Human Resources department at resume@cemevent.com.

We’re putting together a talented team to build the #1 training platform for Runners

We help everyday runners become outstanding by providing world-class training, coaching and community for everyone, whether you’re improving your 5k time or training for your first marathon. To date we have built iOS, Android and Apple watch apps that help people achieve their goals by coaching them through the full journey and syncing to their favourite fitness devices.

We’re growing extremely fast with hundreds of thousands of users trusting us with their training and in November 2023 closed a new $6M funding round led by JamJar with participation from Eka Ventures, Venrex and Creator Ventures. We want to grow as fast as we can into the future and are looking for individuals who will help us get there. For more about our background and growth check out our Careers Page!

We’re now looking ahead to the future and the people that want to help us build and scale Runna. Our aim is to reach millions of subscribers in the next 5 years and be the go-to training platform for any runner. Now is a magical time to join, we’re still small, and everyone makes a foundational difference.

Who we’re looking for

We are looking for an exceptional proactive, entrepreneurial, friendly and confident individual with a passion for running and people to be our first hire in the US and lead our growth in the biggest running market in the world.

As our US GTM Lead, you will be responsible for helping build and activate upon our brand in the US. Practically, this means:

– Ambassadors / Influencers. Help grow our US Ambassador / influencer program. This will involve both:

– Sourcing & signing new amazing affiliates to represent our brand; and

– Ensuring that our affiliate program is the best in the world. Meaning that our affiliates love Runna & can create amazing running content. This could range from ensuring they have pacers at races, helping them set up run-clubs etc.    ****

– Partnerships: Help grow our US partnership program. This will involve both:

– Sourcing & signing new partners (ranging from race organizers to brand partners)

– Activating Runna at partner events (e.g. organizing training series, setting up the Runna stall at the expo)

– Ensuring our partnerships in the US have strong and enduring relationships

– Brand Events: Launch and run our in-person events in the US end-end, ranging from:

– Own-brand events from trail runs to 5k fun runs [similar to our mental health marathon in the UK]

– Collab-events with brands, partners and affiliates

– Activations such as at local run clubs

– Conferences: Attending and representing Runna at both B2C and B2B conferences – Running USA, The Boston Run Show and The Running Event

– Marketing: Ensuring we create and capture amazing content for our socials / marketing from all of the above to feel like a local brand

– Be our ‘on the ground’ go-to: For anything else, whether it’s meeting our US-based agencies or helping test US kit distribution, you’ll be our go-to!

**

Practically, no task is too small or big for you. You’re just excited about getting the job done, and doing it end-end. E.g. for in-person activations:

– Building an activation strategy for local runners in key geographies

– Creating the events on e.g. eventbrite, and marketing them to our userbase

– Working through all the behind the scenes (e.g. insurance, route, merch, snacks)

– Presenting on Runna at the run club, and leading the warm-up / cool-down?

– Following up with all warm-leads, and closing any opportunities that arise

**

What experience we’re looking for

If you don’t quite meet all of the below skills, we’d still love to hear from you as we might be able to tweak the role slightly or offer you a position better suited for you. You can apply directly below or contact us if you’re still unsure.

Your key skills & background:

– 3-7 years in entrepreneurial roles where you have a track record of rolling up your sleeves and getting things done and going from 0-1 (i.e. building something from nothing). This could be a combination of:

– Startup (e.g., ops, chief of staff, activations, brand, affiliates, partnerships)

– Consulting (e.g., management consulting)

– Affiliates / partnerships management

– Events / activations / marketing

    If you’re in doubt, please send in your CV anyway!

– Experience building amazing relationships and presenting

– Ideally 1+ years in the running / sports industry

– You have the right to work in the US

Bonus points if you:

– Have worked in the running / sports industry

– Are a keen runner / ran at high school / university

About you:

– You’re a “doer”; not just a “thinker”. You’re hands on and want to roll up your sleeves / get stuck in

– You have outstanding people skills. You can identify, charm and rally the support of peers, community members and partners. You are happy public speaking (about Runna), and leading our event activations.

– You are incredibly resourceful and independent. You can make things happen and have the ability to bring people along with your ideas.

– You have a passion for running. Your friends may be tired of hearing you talk about it! You understand Runners. You know what makes them tick and can produce work they’ll get passionate about.

Finally, you are keen to be on the road frequently, predominantly travelling around the US, but with trips to the UK too

Interview process

Our aim is to keep the interview process as straightforward and enjoyable as possible, and will consist of the following stages:

1. Kick off! (send your CV to [Josh Oppenheim](mailto:josh@runna.com))

2. Introductory chat (30 minutes video call with Josh)

3. Take Home Task & interview with Josh & Dom / Ben ****(60 minutes interview)

4. Functional interviews with members of the UK go to market team

5. Final Round In-person Meetings (either we will fly you to the UK, or Josh / Dom / Ben will fly to the US.

Once the process is finished, we promise to let you know our decision as soon as possible.

Benefits and options

We offer a salary of $80K-130K+ (depending on experience), plus equity in the form of Runna stock options.

We’ll be growing our package of benefits over time. We currently offer:

– Flexible working

– Salary reviews every 12 months or whenever we raise more investment

– 15 days of holiday plus bank holidays; 5 days of sick leave

– A workplace pension scheme

– A brand new Macbook, a running watch of your choice, and anything else you need to do your best work

– Private health insurance

– Enhanced family care policy (3 months fully paid leave when a new Runna joins the family, fertility support & other benefits)

– An hour slot each week (during work time) to do a Runna workout

How to apply

To apply, please send your CV to Josh Oppenheim and we’ll take it from there!

Still have questions? Check out our Careers Page and FAQ.

Achilles International is a global organization that seeks to transform the lives of people with disabilities through athletic programs and social connections. Achilles was founded in 1983 and has empowered more than 150,000 athletes since its inception. Achilles athletes participate in endurance events globally. Through programming for youth, veterans, and adults, Achilles gives people with disabilities hope and inspiration.

The Development Manager is an important role for the organization and will be charged with supporting the development efforts for Achilles globally. The Manager supports all fundraising activities, including prospect research, grant writing, and database management. The ideal candidate should have experience in nonprofit fundraising, preferably in a support role. The candidate should also have an interest or affinity for our mission.

Location: New York, NY (hybrid work schedule)

Essential Duties and Responsibilities

● Supports tactical execution and administrative needs in development.

● Develops monthly fundraising reports to track incoming and lapsed gifts.

● Fulfills requests for special reports and targeted lists (e.g. regional events)

● Manages acknowledgement process, including writes acknowledgement letters

● Processes donations and enters fundraising data into our database, Raiser’s Edge.

● Generates pledge reminders.

● Researches and applies for grant opportunities.

● Coordinates and assists in planning cultivation and fundraising events.

● Provides support to program directors in areas needed, including at major athletic events such as NYC Marathon weekend.

● Works collaboratively with the Achilles staff.

Key competencies

● Organizing, planning and executing

● Attention to detail

● Communicating effectively with others

● Understanding the perspectives of others

● Familiarly with the disability inclusion space and our programming

Qualifications

● Bachelor’s degree or equivalent plus 1+ years’ experience in a fundraising coordination, administrative or support role.

● Strong written and oral communication skills.

● Experience with Raiser’s Edge is highly preferred.

● A dedication to promoting the mission of Achilles.

● Must have excellent interpersonal skills and a demonstrated record of completing assignments.

● Salary range: $55,000 to $65,000

How to apply

Interested candidates should send a resume and cover letter to Ryan Quick: mailto:rquick@achillesinternational.org

Our year-round offerings of races, community events, programs, and training provide thousands of people with the motivation, knowledge, and opportunities to learn about and practice personal well-being. The Associate Director for Event Operations, together with the Associate Director for Races & Training, plays a key role in delivering the highest quality experience for every participant, creating a lasting impact on our community and beyond.

The ideal Associate Director for Event Operations:

will have experience managing how resources will be acquired, inventoried, transported, set up, and stored in support of large, multi-step, detailed projects.

will have experience managing logistics for large events involving thousands of participants.

will be detail-oriented with the ability to delegate and multi-task.

will have excellent time-management skills

will have excellent people and relationship building skills

Organization, logistics, and communication skills are key, along with the desire to deliver the highest quality experience for every Crim participant.

Click here for a detailed description of this position. This is a full-time position (35 hours per week). Annual compensation starts at $60,000 annually based on education and experience, in addition to a generous employer-paid benefit package including health/dental/vision insurance, life and short term/long term disability insurance, 403b plan with employer match, and more.

Please email your letter of interest, resume, and at least three professional references to Leslie Aguirre at laguirre@crim.org by 9:00 a.m. on Monday, January 29, 2024. No telephone inquiries; thank you.

View this job on the Crim website: https://crim.org/jobs/associate-director-for-event-operations/

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Find full posting and application link on usajobs.gov

Duties

What to Expect

• Plans, research, schedules, coordinates and implements registration needs for all races and events.  Works closely with the Sponsorship/Marketing manager for event branding and supervises contracting and purchasing staff.  Oversees and manages runner related services to include all online registration components, bib mail out program, remote location packet pick-up functions, runner confirmation and e-card portals for over 60,000 runners, e-commerce, and all contracts, purchase orders and credit card purchases. Prepares and manages packet pick up for all running events. Maintains statistics and demographical information.

• Authorizes and signs voucher requests to pay MCMO bills which include, but are not limited to phones, internet services, postage and carrier fees, transportation and freight, publications, advertising, and promotion expenses.  Works directly with Chief Financial Officer (CFO), Marine Corps Community Services (MCCS) for budget submission and account reconciliation.

• Directs and supervises MCMO accounting procedures; monitors petty cash accounts and debit cards, and the financial application and payment processes; supervises personnel and ensures invoices are proofed, researched, properly reviewed for accuracy and that subsequent payments are accurately processed with the MCCS Accounting Office.

• Monitors and provides feedback for the MCMO website. Manages customer interactions. Coordinates, disseminates, and replies to e-mails between runners, sporting agencies and the MCMO staff. Directs and manages procedures to ensure timely and accurate runner databases. Manages the distribution and security of the Marathon runner data.

• Manages the composition and writing of correspondence, reports, and travel order requests. Oversees the processing of completed travel documents and facilities subsequent settlement. Maintains various files, regulation manuals and directives. Reviews incoming correspondence and determines required action, and routes/tracks correspondence to the appropriate MCM staff section. Reviews outgoing correspondence and reports ensuring proper format and content.

• May be required to travel to attend Marine Corps Marathon Organization (MCMO) races, meetings, and expos to promote races and events by attending other race expos to set up booths with MCMO race materials to promote MCMO race series by handing out MCMO materials, speaking to runners about MCMO races and events, and soliciting vendors to participate in races. Prepares for MCMO races and events by setting up cones, tents, start and finish lines and other race requirements. Observation of race practices by attending other races within the running industry and learning how they prepare, plan, and execute races and upon return implement race practices and procedures at MCMO races.  May be required to stand for extended periods of times at expos handing out materials and speaking with runners and vendors about MCMO races.

Requirements

Conditions of Employment

• See Duties and Qualifications

EVALUATIONS:

Qualifications

Minimum Qualifications

• Two years work-related experience in the areas of sports and office management equipping the incumbent with knowledge in the areas of sports event administration, office management. Personnel supervision and evaluation procedures, financial management, information security, purchasing, contracting, computer network management and the abilities needed to successfully perform the duties of this position Or Three years above high school with studies in any field.

• Knowledge of the duties, priorities, commitment, policies, and program goals of the Branch. Knowledge of the sporting industry, organizational and sports event management. Must possess demonstrated knowledge and experience in order to accomplish responsible business and administrative management duties. Must demonstrate effective oral and written qualifications and be familiar with computer networks and systems operability and web page management. Must demonstrate knowledge and commitment to supervise train and evaluate subordinate personnel and possess demonstrated knowledge in financial management and business ethics.

An equivalent combination of training and experience may be substituted for the qualifications above.

This is a white-collar position where occasional lifting up to 20 lbs may be required and a valid driver’s license if required.

 

ABOUT BOSTON ATHLETIC ASSOCIATION

The Boston Athletic Association (B.A.A.) is a non-profit organization with a mission to promote a healthy lifestyle through sports, especially running. The B.A.A. is committed to a world where all people can access and benefit from running and an active lifestyle. The B.A.A. advances its mission and vision by organizing mass-participatory running events such as the Boston Marathon, creating or supporting community fitness events, and sponsoring a running club that serves the greater Boston area.

 

ABOUT THE ROLE

The Manager of Corporate Partnerships will report to the Director of Corporate Partnerships, and work closely with the Corporate Partnership Coordinator to support the fulfillment of strategic marketing programs for B.A.A. corporate partners. They will be an important part of the team that manages sponsors, delivers customized programs, and cultivates strong relationships to further advance the B.A.A.’s mission and vision.

 

RESPONSIBILITIES

• Manage and execute the contractual partnership entitlements for sponsors, licensees, and contributors across all B.A.A. events and programs with primary focus on partnership activations.

• In collaboration with the Corporate Partnership Coordinator, oversee and support the planning of partner activation elements and timelines through regular meetings with existing partners.

• Develop documentation of partnership fulfillment for internal tracking; provide status updates in a timely manner and help to keep the team on track with timelines/delivery.

• Liaise with the Operations Team to ensure all partner activations function within the operational design for all events and programs.

• Collaborate closely with the Experience and Brand Marketing team to ensure partnership activations maintain consistent brand presence and support the athlete and fan experience.

• Manage on-site partnership activations as point of contact for partners.

• Help to identify new and/or enhanced opportunities for partnership activations.

• Produce post-event reports, including the collection and organization of data and analytical performance metrics as well as proof of performance for partnership activations.

• Manage and support ad hoc projects and duties, as assigned.

 

WHO WE’RE LOOKING FOR

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below.

• 3-5 years of experience in account management or client services; 5-7 years preferred, and in the Sports and Entertainment industry, if possible.

• Salesforce experience a plus.

• Proficient multi-tasker with a demonstrated record of superb organizational skills and attention to detail.

• A seasoned problem solver. Must respond well under pressure, especially during periods of high-volume activity and tight deadlines.

• Must show enthusiasm and adaptability for handling the requests of multiple clients simultaneously.

• Excellent communicator with a passion for collaborating with a diverse group of organizations and individuals. Possess customer service know-how.

• Ability to work collaboratively with fellow employees, consultants, vendors, and others.

• Willingness to work non-traditional hours, including weekends and evenings.

 

WORK EXPECTATIONS AT B.A.A

We are a hands-on team and seek employees who are passionate about our work and service to our community. The Manager of Corporate Partnerships role is a 40 hours/week, exempt position. The role will require working some weekends and evenings. There will be longer work hours surrounding events. Limited local travel required.

COMPENSATION & BENEFITS

The salary range is competitive and commensurate with lived and professional experience. The B.A.A. will promote your professional growth and development by providing access to:

● Competitive health & dental insurance plans

● Life insurance, short term, and long-term disability plans funded 100% by the B.A.A.

● 401(k) matching dollar-for-dollar up to 4% after one year of service, elective deferrals may begin upon hire

● An annual allotment of professional development funding (up to $2,000 per calendar year)

● Paid vacation based on years of service

● 11 paid holidays, 9 scheduled and 2 floating

 

HOW TO APPLY

To apply to this position, please prepare a resume and cover letter to the attention of the B.A.A. Human Resources team and submit your materials to Opportunities Opportunities@baa.org.

The B.A.A. is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, veteran status or any other status protected by applicable law.

 

ABOUT DELMO ELITE EVENTS COMPANY

DelMo Elite Events is a world-class, premier event management and timing company founded on five steadfast core values: Integrity, Energy, Communication, Commitment, and Dedication to Doing the Work. We pride ourselves on our unique ability to not only create exceptional, award-winning events but also provide top-notch timing, management, equipment, and consultation services to like-minded world-class brands. Current clients include IRONMAN, Credit Union Cherry Blossom, New York Road Runners, J.P. Morgan Corporate Challenge, Red Bull, American Cancer Society and more. What started as a visionary idea two decades ago has evolved into DelMo Elite Events, now recognized as one of the most trusted event management and timing companies on the East Coast with a core focus on the NYC-to-DC area.

OVERVIEW

We are in search of an endurance industry professional known for their unwavering character and relentless determination, equally adept in both office and field settings, to join us as our Director of Operations. In this pivotal role, the Director of Operations will spearhead the planning, execution, and successful closure of all owned and serviced events. Additionally, they will provide oversight to our Event Operations Team, reporting directly to the CEO.  

ACCOUNTABILITIES

As the Director of Operations, you will be responsible for a wide range of key functions, including but not limited to:

• ·         Comprehensive Event Operations Management: Assume full responsibility for the entirety of internal and external event management, encompassing both our owned events and contracted projects. It is important to clarify that Timing Operations are outside the scope of this role.
• ·         Regulatory Compliance and Permitting: Lead efforts to secure the necessary permits for events, collaborating closely with municipalities as needed to ensure smooth operations.
• ·         Documentation and Operational Plans: Oversee the development of all essential event documentation and operation plans, ensuring meticulous attention to detail.
• ·         On-Site Event Leadership: Assume responsibility for on-site event management, including the supervision of all event-day staff to guarantee flawless execution.
• ·         Team Oversight: Manage the day-to-day activities of the event operations team, fostering a collaborative and high-performing work environment.
• ·         Transportation and Logistics: Coordinate transportation and travel logistics for events to ensure efficient and organized execution.
• ·         Equipment Management: Efficiently oversee the procurement, maintenance, and organization of event-related equipment, ensuring readiness for seamless operations.
• ·         Event Development Collaboration: Collaborate with the team on the development of newly contracted events, bringing your operational expertise to the table.
• ·         Cross-Functional Synergy: Engage closely with various company departments to harmonize efforts, fostering seamless operations and shared objectives.

 

REQUIREMENTS

To excel in this role, you should meet the following requirements:

 

• ·         Uncompromising Integrity: Operate with integrity in all scenarios and situations, setting the highest ethical standards.
• ·         Extensive Event Experience: Possess a minimum of 7 years of endurance event management experience, ideally at the Senior Event Manager or Race Director level and has experience managing a multi-event portfolio.
• ·         Organizational Excellence: Demonstrate exceptional organizational skills with a keen eye for the finest details.
• ·         Multitasking Proficiency: Showcase the ability to seamlessly multitask across various projects and clients.
• ·         Leadership Skills: Prove your capacity to lead and inspire a diverse group of individuals to achieve common goals.
• ·         Adaptability and Accountability: Show readiness to lead from the front while also being willing to step in and handle tasks without hesitation.
• ·         Outstanding Communication: Excel in communication, effectively motivating both internal event operations staff and hired labor.
• ·         Technology Proficiency: Demonstrate the ability to leverage technology to your advantage in event planning and execution, including familiarity with event management software, data analytics, and digital communication tools.
• ·         Weekend Availability: Be prepared to work weekends as needed, with the number of weekends determined annually. 
• ·         Travel Flexibility: Display the willingness and ability to travel to events and client meetings as required.
  
  

DETAILS

•         Position Type: Full-Time with an immediate start date.

•         Location Requirement: Applicants must reside in Cape May County, NJ.

•         On-Site Commitment: This role includes weekly scheduled office hours.

•         Driving Qualification: A valid driver’s license is a mandatory requirement.

 

SALARY & BENEFITS

Salary and benefits will be determined based on factors including your experience and expertise. Our benefits package includes:

·         Salary commensurate with experience in the range of $70,000-$85,000

·         Flexible PTO Policy

·         Health Insurance Coverage

·         Retirement Program Offered

·         Relocation stipend

 

TO APPLY

Please submit your resume to hiring@delmosports.com. Additionally, provide one anecdote recounting an extraordinary failure and how it has shaped your professional growth moving forward.

Application Deadline: October 13, 2023